As we approach the end of the year, the infamous staff party looms large on the horizon. If we look at movies and television, there are tons of tropes and stereotypes about the end of year, Christmas party, not least of which is that someone always breaks down at some point and there are tears. This is something, in particular, we’d like to avoid, since the end of the year and the coming Christmas should be a happy time for everyone.

Which is why we’re here to help — we’ve taken all of the best event guidelines that we have, turned them inward, and compiled a list of things you should remember, and that you can do, when you’re planning your staff Christmas party!

Book Your Date Early

When it comes to business, the end of the year can sometimes be some of the busiest times. There’s plenty to wrap-up, so when you begin planning your staff christmas party, keep in mind that there are probably tons of meetings and lengthy to-do lists to navigate. So not only should reserve the date as soon as possible, but also perhaps do a preliminary investigation, providing a host of dates as options for the staff body to choose from.

Also decide when you want to have the party — whether you want to have an extended lunch, and afternoon event that leads into sundowners, or an evening party.

Be Clear About Your Budget

Crucial to having a successful staff party is to be sure of what you’re working with. So before you start planning out all the details, you should be really clear about what your budget is. You definitely need to involve senior management in this conversation (plus, they’ll be able to call off work if your party is during working hours), as buy-in from them is crucial to achieving a great event for everyone.

Theme Negotiable

A lot of the time, there’s the instinctive urge to ask everyone to dress up. And sure, fancy dress is really a great way to get everyone into the mood, but sometimes, folks don’t really have the resources or the time to put too much attention into an entire outfit. Themes, however, are great and they add a little special something to a staff party — it allows everyone to get out of their heads and out of the work mood. So you could choose a theme that just makes everything a little consistent and is fun to do. Maybe everyone could wear something red? Or Christmas hats? Either way, incorporating a simple theme into the party could be a ton of fun.

Make Sure There’s Enough, But Not Too Much

Everyone knows the horror stories associated with drinking too much at the staff party. And that is certainly not the aim here. But you do want to make sure that your event is well-catered — with enough food for everyone present — as well as enough to drink (without going overboard with liquor).

Splurge A Little On Entertainment

Since it’s the end of year party, there’s plenty of reason to go a little beyond the usual when it comes to entertainment. Hiring a band, or even a DJ to play a couple of favourite songs for the party is a great way to set a festive mood, particularly if you have decided to have your party at the end of the week, and everyone is letting their hair down a little bit.

Make Time To Show Appreciation

The most important function of the end of year party is to show the staff how much they are appreciated. This can get lost in all the decorations and excitement, so be sure that you set aside a specific time that you can dedicate purely to ensuring everyone knows they are appreciated and valued. It adds a nice shine of positivity and goodwill to what promises to be a great evening.

Document Everything

Finally, make sure you get pictures of everything and everyone! Nights designed for good times and great memories deserve to be immortalised, so be sure that you’ve got a designated photographer, and then you get everyone involved to send you any photos they take!

When it comes to event planning, the stakes are high. Make sure your events are handled by the professionals. We have extensive experience in planning and managing events that go off without a hitch. Send an enquiry, or reach out on Facebook or Twitter.