When it comes to giving back to the community as a company, there are so many different routes to go. Many corporates opt for large-scale donations, massive fundraising dinners, and fabulous celebrations. But for some smaller companies, that’s a bit easier said than done. Which means, they turn to other ways of involving themselves in their community.

Reaching out to help the places right around the corner from your office door is a deeply rewarding experience, and as the festive season approaches and the Christmas spirit starts to swell, we’ve pooled together all of our resources and experience to rustle up some of our favourite ideas when you just happen to be throwing a Christmas party at the shelter down the road, or have dropped in at the children’s home to prepare a tasty Christmas dinner.

Be Reasonable, And Commit

Pulling together a charity event is not for the faint of heart, and can be tough even at the best of times. That the stakes are so much higher because promises have been made to people, it’s best to be well aware of what is realistically achievable and what is not. Manage expectations and make sure that you’ll be able to deliver on what you’ve promised.

This Is About Others

The urge to throw a big PR party whenever your company is doing anything good is strong enough in all of us who organise such events. There is no question that it would be an excellent media opportunity, a chance to engage the press. And while that might be appropriate for a company launch party, it’s not displaying a lot of tact to do it at a charity event.

The best advice in these contexts is to always center the people who are receiving, whoever they might be, and what the event means to them. Not only will it offer some perspective, but also provide insight into exactly what kind of mood and tone you want to be striking with the entire experience.

Know Your Guests

Events large and small have a few basic rules in common. Knowing your audience is definitely one of them. Not only is it vital when it comes to crafting the right menu, that will be enjoyed by everyone present, as someone planning the entire party, knowing your guests informs every decision you make about venue, decor, music, and everything in between. As much as is humanly possible for an event planner, it’s critical to know your guests well, so that everyone has a good time.

Cater To Everyone

Charity Christmas parties are not generally elegant soirees. They’re more festive and cosy than that. It’s also the kind of event families tend to arrive at en masse, which means there will definitely be children present, and that always changes some elements of the event when it comes to safety and entertainment. You definitely want to be as prepared as you can be for all eventualities, while still making sure that every guest present is having a good time.

But The Decor Is Easy!

Which is one of the great things about throwing a Christmas party. You don’t need to spend any time at all wondering what kind of theme you’re going to have at your party, and none of the decorations are hard to find. It can also go any which way, when it comes to decor: you could go for something soft and minimal and try some Christmas lights; or add a little more sparkle and glitter with some tinsel and metallic baubles; or you could even do a round of Christmas hat and crackers. Anything goes, and really is possible!

When it comes to event planning, the stakes are high. Make sure your events are handled by the professionals. We have extensive experience in planning and managing events that go off without a hitch. Send an enquiry, or reach out on Facebook or Twitter.