Summer is certainly the highlight of any events calendar, and hosting parties becomes the order of the day when the days seem to go on forever. But throwing large summer celebrations is easier said than done, and whatever the reason for you hosting the latest one, there’s no question that a couple of helpful insights into how this whole process works will certainly be useful.
Choose Dates And Guests Well In Advance
When planning a private party, deciding on the guest list and deciding on a date go hand in hand. Co-ordinating around individual schedules can be complicated and finicky, which is precisely why you should planning these elements way in advance. Give yourself as much time as you can to draw up your list and send out your invitations. Ensure that guests also RSVP so you have an updated idea of how many people will be attending.
Organise Your Venue
Securing a venue for your event, particularly when the season is in full swing and everyone has the same idea, can sometimes be complicated. You also want to ensure that your location is appropriate for the number of guests, and has all the requisite facilities, including bathrooms, and an area where event food and drinks can be stored.
Put Together A Team
Large events are difficult to manage on your own. Putting together a team that can handle all aspects of the event — including safety and security — is critical to the success of your party. Bartenders, waiters, and a catering team to handle the menu are all necessary elements required to ensure guests have a good time. In some cases, you may need a photographer who will document the event, and additional staff to handle other logistics.
Decide On Decor
Whether your party has a theme or not, decor is obviously a strong factor in whether you pull it off or not. Not only decor, but how the space is laid out, and whether everyone there will be comfortable and at ease throughout the duration of the event. Ensuring the environment is pleasant and compelling through decor and layout is just another way of making your event enjoyable and memorable.
Be Prepared For Anything
Large events are, in many ways, no walk in the park. They can at times be stressful and need a lot of planning. Part of the planning includes recognising that anything could happen on the night, and to be ready for whatever happens. With a solid team, there’s nothing that can really rock the boat.
As leaders in events management, Planit are Ireland’s go-to team for planning and running large scale events. Our most recent event was the Crumlin Sparkle Ball. Chat to us about how we can bring the best of events planning to you.